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Meeting Minutes

Meeting Minutes – 10/6/2016


    10/06/2016 8:44 pm  •    Jeff  •     Board Meeting

hOur Exchange Ypsilanti Board Meeting 10/06/16

 

  • In attendance: Jeff Yoder, Elizabeth Warren, Emerson Delacroix, Karen Coleman, Julianne Bonta, Sue Coles
  • Absences include: Bethany Hayden

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Meeting Minutes – 9/8/2016


    09/08/2016 8:41 pm  •    Jeff  •     Board Meeting

hOur Exchange Ypsilanti Board Meeting 9/8/16

 

  • In attendance: Jeff Yoder, Elizabeth Warren, Emerson Delacroix, Karen Coleman, Bethany Hayden
  • Absences include: Julianne Bonta, Sue Coles

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Meeting Minutes – 8/11/2016


    08/12/2016 10:13 am  •    Jeff  •     Board Meeting

hOur Exchange Ypsilanti Board Meeting 8/11/16

 

  • In attendance: Jeff Yoder, Sue Coles, Elizabeth Warren, Julianne Bonta, Emerson Delacroix
  • Absences include: Karen Coleman, Bethany Hayden

 

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Meeting Minutes – 7/14/2016


    07/14/2016 8:07 pm  •    Jeff  •     Board Meeting

Expected in Attendance:, Karen Coleman, Jeff Yoder, Bethany Hayden, Sue Coles, Elizabeth Warren, Julianne Bonta

Expected Absences include: Emerson Delacroix (in NYC!)

Note comments from last meeting in italics.
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Meeting Minutes – 6/9/2016


    06/09/2016 8:07 pm  •    Jeff  •     Board Meeting

Meeting Minutes for June 9,  2016 meeting at Jeff’s

In Attendance: Emerson Delacroix, Karen Coleman, Jeff Yoder, Liz MacGregor, Bethany Hayden, Sue Coles

Absences include: Elizabeth Warren, Julianne Bonta

Note comments from last meeting in italics.

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Meeting Minutes 3/10/16


    03/10/2016 7:18 pm  •    Jeff  •     Board Meeting

Meeting Minutes for March 10,  2016 meeting at Emerson’s

In Attendance: Emerson Delacroix, Karen Coleman, Jeff Yoder,  

Absences include: Liz MacGregor, Julianne Bonta

Note comments from last meeting in italics.

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Meeting Minutes from 2/11/16


    03/10/2016 7:17 pm  •    Jeff  •     Board Meeting

Meeting Minutes for February 11,  2016 meeting at Emerson’s

In Attendance: Emerson Delacroix, Karen Coleman, Julianne Bonta,

Absences include: Jeff Yoder,  Liz Dahl MacGregor

Note comments from last meeting in italics.

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Meeting Minutes from 1/14/16


    01/10/2016 7:16 pm  •    Jeff  •     Board Meeting

Meeting Minutes for January 14, 2016 meeting at Emerson’s

In Attendance: Emerson Delacroix, Karen Coleman, Jeff Yoder

Absences include: Julianne Bonta, Liz Dahl MacGregor

Note comments from last meeting in italics.

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Meeting Minutes from 12/10/15


    12/10/2015 7:14 pm  •    Jeff  •     Board Meeting

Meeting Minutes for December 10, 2015 meeting at Emerson’s

In Attendance: Liz Dahl MacGregor, Julianne Bonta, Emerson Delacroix, Karen Coleman

Absences include: Jeff Yoder, Heather Wysor

Note the Nov. 12, 2015 meeting was cancelled due to inclement weather.

 

Agenda

 

  • Approved Oct. 8, 2015 meeting minutes.
  • New Topic – Discussed need to communicate personal boundaries so we don’t overcommit as well as when we won’t be present at a meeting. Take personal responsibility for these.
  • New Topic – Jessica Piziali resigned via email which was read during the meeting. Emerson asked 3 people if they would like to be a member
  • Followed up on previous meetings tasks.
  • Insurance – Liz needs to file 501(c)4. In order to do this she needs to wrap head around budget. Needs to get treasury stuff from Jeff.
  • For-profit Businesses Joining hEY – discussion item move to Jan. Karen will come up with ideas. Ensure businesses aren’t using hEY to avoid paying taxes, or fair wage (can’t pay hours instead of wages, but could pay as a bonus). Can’t pay hours and money for the same task. Can’t receive hours and count hours as volunteer hours.
  • How to tell someone their application is rejected. From 10.8.15 meeting we said, ““We have concerns about something that came up in your application. You are not a good fit for the time bank right now.” This should be a form letter.
  • Formal Process of asking someone to leave hEY

 

      1. Step 1. Written notification to the board that there is a problem with a member. This needs to include how they have tried to resolve the conflict.
        1. Problem defined as any conflict that has remained unresolved after members have attempted to resolve it between themselves.
      2. Step 2. Board reviews the written notification at its next regularly scheduled meeting, unless there’s an emergency at which case the board may meet sooner.
      3. Step 3. Both members (the complainer and subject of the complaint) are giving time to respond to the board.
      4. Step 4. Board determines how to proceed which may include contacting either or both members.
      5. Step 5. If the board determines one member has violated the hEY Handbook then that party will be removed from membership immediately. Dues will be prorated and returned, less the $1 for bookkeeping. Board will make the member inactive.
      6. Step 6. Board will inform impacted members of the outcome.
      7. Step 7. Removed member may choose to re-apply to hEY after after one calendar year from dismissal.

 

  • Scholarship Application Process

 

      1. Step 1. They need to ask.
      2. Step 2. If they receive government assistance.

 

  • Outreach Report – Board discussed and came up with additional funds. Two members have requested scholarship. Emerson will ask if they can contribute anything before a full scholarship is given.
  • As of today we have 102 members
  • As of today we have 3098 hours exchanged
  • As of today we have 10 members who are currently outstanding.
  • Treasury Report – Amount unknown due to Jeff’s absence.

 

 

Tasks to be completed and by whom:

  • Emerson will research an application rejection form letter by the next meeting.
  • Emerson will create agenda template that includes membership and treasury report, approval of last month’s meeting minutes.
  • Emerson will email the two scholarship applicants.
  • Jeff bring brochures to next meeting
  • Jeff will do/give report from what he learned from other tb’s about negative references
  • Liz will get brochures from Jeff’s next Tuesday
  • Liz and Jeff will meet for Jeff to hand off treasury stuff to Liz by next meeting.
  • Liz will do budget
  • Liz will file 501C4
  • Julianne will pick up checks from Jeff and deposit them in the bank, in the next week.
  • Julianne will add a sentence to the application.
    • “A reference should be someone who knows you and will vouch for your character or reliability. It would be considerate to let the people you’re listing as references know they’ll be hearing from us.”
    • “We have to get two good references in order to accept the applicant.”
    • “If at some time you no longer adhere to our values you may withdraw your membership.”
    • “If the board
    • “Have you ever been involved in a time bank before? If no, why not?”
  • Karen will come up with ideas on how business.

 

Bikerack:

  • How are scholarships distributed? Are they limited to what’s been donated or can we waive the fee at anytime?
  • Need to develop way that policies are recorded and communicated to the membership.

 

Next meeting will be Jan. 14, 2016 at

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Meeting Minutes from 10/8/15


    11/03/2015 11:15 am  •    Jeff  •     Board Meeting

Agenda for October 8th Meeting: At Adrianne Clarke’s. In attendance: Jeff Yoder, Adrianne Clarke, Liz Dahl MacGregor, Karen Coleman and Julianne Bonta.

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