Building Community One Hour at a Time

(734) 545-2425

Meeting Minutes – 7/14/2016

July 14, 2016 by Board Meeting No Comments

Expected in Attendance:, Karen Coleman, Jeff Yoder, Bethany Hayden, Sue Coles, Elizabeth Warren, Julianne Bonta

Expected Absences include: Emerson Delacroix (in NYC!)

Note comments from last meeting in italics.


Followed up on previous meetings tasks shown in blue.

  • Tasks to be completed and by whom from 6/9/16:
  • Sue
    • Go to the next MAoTB – Jeff to forward
    • Follow up with Liz about 501c4
    • File Tax Return
    • Get caught up with treasury tasks
  • Emerson
    • Reactivate emails sent to board Completed week following board meeting. Many are reactivated or joining!!!
    • Email person to make yard signs Sent a Facebook message to Adrienne Pass. She responded & passed this task off to Jeff, “Email me the details, sign specs, etc. at
    • Change wording of Continuing Member Email Automation
    • Doodle for Board Retreat Sent 6.20. Retreat scheduled
  • Jeff
    • Email Bryan with Application donation changes to include 2 hrs of service for the time bank – done
    • Update Orientation slideshow to ask that members take down their offers/request after they’ve been filled.
    • Send Bethany the brochure
    • Send Paypal credentials to Sue – done
    • Send board thoughts on language surrounding member donations – by the 21st. Board will have 1 week to reply with changes/suggestions – to have final changes approved
    • Forward copy of email to Bryan with the wording on our annual donation
  • Julianne
    • Update handbook with new donation changes – delay
    • Update other documentation, materials, application, annual donation – delay
    • Audit our documentation and where materials are located
    • Comb through our Facebook admins and reduce to board, founders, and our coordinators
  • Bethany
    • Do some businesses outreach work: make materials to send to businesses. Ypsi Ale House
    • Create tiers for businesses and submit ideas to board before the next meeting
    • Will wait for brochure from Jeff?
  • Karen
    • Deposit checks
    • Arrange schedule to make the board retreat
  • Elizabeth
    • Will help get Lis to finish the 501c4 paperwork
    • Assist with the Tax Return
  1. Approved 9 Jun 2016 board meeting minutes.
  2. Carry-over topic: Insurance – Liz needs to file 501(c)4.
  3. Carry-over topic: Board Retreat: Doodle results: Sun, 9/18, 9am-1pm
  4. New Topic: Facebook… how to filter non-members
    • Emerson’s thoughts – happy to delete people from the page if they haven’t become a member 60 days after joining the page.
    • members are required to use the software
    • facebook is not required
    • Joining the Facebook group could be limited to a smaller number of people – board members, and our specific volunteers, and our founding members
    • Julianne will thin the admins to board and founding members
  5. New Topic: Hours instead of cash donation:
    • Emerson’s thoughts – I have activated/reactivated 16 folks and all have been happy to pay the bank 2 hours by me deducting them from their account. I believe that they should pay sometime for being a member of a community organization. I don’t feel they need to do something for the organization directly since they are spending their hours the way they would cash.
  6. New Topic: How do we like to make changes or vote on issues – tabling the process discussion
    1. Consensus can be manipulative
    2. Voting can give each member their say
    3. We can give everyone their say before holding a vote
    4. Fist of five?
  7. Business Outreach Report – Bethany – tabled
    1. Doesn’t yet have the brochure
    2. Businesses can’t get services that they would normally pay money for
    3. Offer our members a discount or other service
    4. Our members can provide services
    5. Business may pay unlimited number of hours to our members
  8. Outreach Report – Emerson
    • As of today we have 115 members
      • 4 new members
      • 17 renewed with hours
    • As of today we have 3,752 hours exchanged
    • As of today we have 10 members who are currently outstanding.
  9. Next meeting at Sue’s at 6:30 on 8/11/16


Jeff, president and co-founder of hOur Exchange Ypsilanti, strives to bring community together through shared experience. He loves the city of Ypsilanti and wants to see it thrive.

Latest posts by Jeff (see all)

Comments are closed.