Meeting Minutes from 3/2/2013
– Membership materials – Portland’s member handbook is good, may require some
tweaking. Looks like this is geared toward people who have already attended a new
member orientation and signed up for the exchange. We would still like to create a
one-page flyer/introductory sheet for people looking for general information. The
group as a whole needs to figure out whether people need to be required to attend
orientation before they can start participating or not.
– Looked at HourWorld member demo. Relatively simple, but some people may find it
difcult to navigate. We will definitely need a few E-Buddies available to work one-on-
one with new members having trouble. We may also have a few members who don’t
use computers at all who might need hours entered for them.
– Reviewed HourWorld’s recommendations for starting an exchange. Determined we
have about 10 solid people in our working group so far; our goal is 15. Ideal
availability would be 4 hours per month. Also need to define roles and group more
specifically and secure people in each of them so we have a solid foundation. The
consensus was that it’s difcult to get people involved while so many things are still so
– For working group meeting on 3/9, would like to: develop timeline, assign specific
admin roles, discuss setup of basic website, and brainstorm fundraising needs and
ideas, including possible Kickstarter campaign (Liz ofered to lead this portion of the
discussion). Having this information will help us with recruiting people for our working
group by giving more discrete ideas about what can be done to help.