Meeting Minutes from 5/5/2013
Minutes from 5/5 Meeting
All working group members ~ Please feel free to add/correct minutes IN AN
ADDENDUM BELOW NOTES as this is all my addled brain recalls ~ thank you!
Present: Jen Whaley, Amy Grettum, Heather Wysor, Liz Dahl McGregor, Jef Yoder
Our new meeting time will be every other week Saturday from 4 pm to 6 pm. This
was after considering everyone’s input this week in trying to find a time. No more
enormous changes at the last minute so that people can be planful particularly those
that need to put in for time of. (Noah for example was missed and had been greatly
available ~ has need to plan ahead for shift requests)
Expectation: if you can’t make the meeting and have responsibilities to report and
follow up on, it is your job to connect w/ someone before the meeting and brief them
so that they can do your report – posting your notes here would be advised also.
Expectation: As fb is onerous and people shouldn’t have to be cking non-stop ~ all
members of the working group are to ck group notes/posts and issues added at
least weekly on Thursdays to familiarize themselves with posted issues and give
needed input. So, if you have an issue and want it addressed you need to post before
this time should you want comments/help.
Membership/Orientation: Jen will schedule a meeting for the working group to meet
and be prepared with a presentation/orientation and sign up protocol to do with the
full working group at the next meeting as a beta test to get feedback. Then trainings
of new orientation staf begins Letters on the system have been updated and
corrected so that they are readable and make sense. All good to go – so that these will
go out automatically. References will likely need phone call follow ups in a timely
manner. Some may be handled via the automatic email if the reference is listed via
email. Staf person on shift will need to assess this and do phone follow ups if needed.
—- projected launch date of Sunday June 23rd 3-6 pm potluck/launch party.
Senior Center/Rutherford Park ~ with hopefully music (Benjamin Miller was suggested
as planner for this piece to enlist local music – ie Brown eyed Molly, Shannon
Linsea ….? etc)
Jef will create a google calendar that staf can add info to, and that can go on our
exchange website showing times of orientations and “hours” for staf to be available at
either the Library, B-24’s, Growing Hope to meet and discuss the time bank with
potential members and do orientation/sign up assistance.
Minutes from 5/5 Meeting
Hours/shifts will be posted for at least bimonthly times with working group members
assignments/shifts designated. Staf will have commitments and shifts for this,
handling both emails and taking google calls re: the time bank (24 hr return contact
expectation) and assignments will be posted on the calendar. (please get familiar with
how to do this job! ~ perhaps Jef could also do a brief training on this at the next
meeting, or ofer one at another time to anyone who needs assistance).
Again, anyone having a “shift” is responsible to cover or get a sub for any time you
cannot cover, from amongst those who are able to take calls/ck email)
Staf member orientation 2 wks, Beta group (10 from waiting/future members list)
Orientation 3 wks, Launch 6/23.
Waiting members: 1) will select beta test group for early admission 2) will be invited
to suggest services/key people that would be good to have on board with the time
Much later: Working group to create links with key organizations & recruit needed
organizations and key service areas. – first two Growing Hope and the Food Co-op.
Group to plan and develop ideas re: what we want and need from key organizations in
terms of contributions and in-kind contributions and what we have to ofer them, how
to approach etc. Be thinking of other local non-profits and orgs that would be good
to have on board and as sponsors, as well as relationships with them and key people to
approach – ie who has natural contacts.
Logo/Brochure: Everyone liked logo, but we’re awaiting 1 more week allowed for Jef
Clark’s admission. Colors and font on first logo may need to be tweaked – Jen to
submit some other fonts she thinks work better.
** Someone ofered to call the Senior Cit Center and see about reserving the date —
who?? Jen or Heather – but I forget which!! Should be done asap or we will lose the
Addendum per Jen:
Working group members may now begin earning hours for working and attending
meetings for HEY. Hours should be “charged” to Hour Exchange Admin account under
the header “Local Exchange Support” Additionally, we agreed that each member may
enter up to 10 retroactive hours for time already spent. This is on an honor system
Minutes from 5/5 Meeting
relative to other working group members. (we can all agree that Monica has put the
most time in and is entitled to the full 10 hours – it is up to each of us to estimate
where we fall on this spectrum)
(JBonta – copied from hEY Working Group FB files 9-21-2013)