Meeting Minutes – October 2017
Meeting Minutes for 10/18/17 meeting at Go! Ice Cream at 6:30pm
In Attendance:, Karen Coleman, Jeff Yoder, Sue Coles, Shelley Williams, Emerson Delacroix
Absences include: Elizabeth Warren
Old Business & Tasks: Followed up on previous meetings tasks shown in blue.
- Jeff
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- Take pic of bag of nothing Done
- Add additional remaining auction items Done
- Ask Mark Maynard to blog auction no, b/c of IV Commotion but will about hEY
- Ask Nathanael to hype auction no, b/c of IV Commotion
- Re-contact Barrier Busters to schedule presentation reached out, no response.
- Talk to Gary about joining the board Not done
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- Sue
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- Print outreach letters. Need envelopes and stamps Not done
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- Eliz
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- Talk to Anne Not done
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- Emerson
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- Write a random blog post – Not done
- Give half-hour to Sherrie and Eliz – Done
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- Julianne
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- Send Outreach letters needs to move to a new person
- Ask friend about auctions needs to move to a new person
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- Karen
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- Downtown H&G Done
- TSC Done
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- Shelley
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- Put together the baskets for auction Done
Agenda:
- Go over everyone’s tasks for last month
- Approve September minutes
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- approved
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- Treasurer Report:
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- Total received this year $687.96 from 27. (was $664.28 From 25 people in Sept). (Was $545.47 from 20 people in September)
- 4 people in AR on 10/18/17. (was 22 members in Accounts Receivable)
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- Outreach Report
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- 177 members, which is 4 more since our last meeting. (173). We’ve exchanged 5178 which is more since our last meeting 5165).
- 5 people applied this month. We have 6 applicants in pool.
- Texted Naomi about Spanish for this Sat.
- We should offer orientations for potential members and those who want to do orientations at the auction.
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- MAOTB Monthly Meetings Report:
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- Emerson was in Chicago and didn’t attend.
- Carry-over Topic: Fall Auction
- Online Sept 20-Oct 20. Live October 21, 2017
- Thank you notes will be needed
- Thank you so and so, you helped us reach our goal of $$$ with your generous gift of X. We couldn’t do it without you.
- Jeff emailed Patricia about nametags.
- Shelley will make evaluations and bring them.
- Shelley wants us to bring brochures. Jeff will see if he can print at work.
- New Topic: Liz Dahl-MacGregor has offered to facilitate another board retreat. Are we interested in doing this?
- Discussed. Want to do. Jeff will reach out to Liz DMG.
- Carry-Over Topic: For-profit Business Joining
- Jessica was working on this a year ago. Jeff reminded us that Eliz said it’s a “bad stick” to have businesses join. So we opted not to pursue this. Businesses can donate and we’ll advertise for them.
- Carry-over Topic: 5th Anniversary Party – arrange for the Sr. Ctr soon. Think about 6/9/18. But that’s Emerson’s 1-year wedding anniversary so need to find a new date and need to pay.
- Next meeting on 11/15 at 6:30 at Go! IceCream? Eliz via phone or skype (Elizmommy)
Tasks to do in the next month:
- All
- None
- Jeff
- FOR AUCTION: Put together “clipboards,” pens, cash box, and brochures
- Ask Mark Maynard to blog auction
- Ask Nathanael to hype auction
- Re-contact Barrier Busters to schedule presentation
- Talk to Gary about joining the board
- Sue
- Print outreach letters. Need envelopes and stamps
- FOR AUCTION: Bring sticky grid newsprint pad
- Eliz
- Talk to Anne about joining the board
- Emerson
- Write a random blog post
- Post auction – make a pinned post about needing new board members
- Write TY on FB
- Karen
- Writing and sending thank you notes to donors (who aren’t board members)
- Shelley
- FOR AUCTION: Shelley making and bringing evaluations
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